Frequently Asked Questions
Comprehensive guide covering user roles, submission processes, assignments, and everything you need to know about using EEESA PMS effectively.
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Click the 'Sign Up' button at the top right, fill in your details including your full name, email address, and role (Student, Supervisor, or Admin). After registration, check your email for a verification link to activate your account. Once verified, you can log in and access the platform.
EEESA PMS has three main roles: Students can view assignments, submit work, create proposals, and track their progress. Supervisors can review submissions, provide feedback, approve/reject proposals, and manage categories. Admins have full system access including user management, assignment creation, system settings, and can perform all supervisor functions.
Click 'Login' and then 'Forgot Password' on the login page. Enter your email address and check your inbox for a password reset link. Click the link and follow the instructions to set a new password. The reset link expires after 24 hours for security.
Only Admins can create assignments. After logging in as an admin, go to 'My Assignments' and click 'Create New Assignment'. Fill in the assignment title, description, select type (Individual or Group), choose a category, and upload any relevant files. Set the assignment status to 'Published' to make it visible to students.
Individual assignments are completed by one student and submitted directly. Group assignments allow multiple students to collaborate, but each student submits their own individual work.
Students can browse all published assignments on the 'Assignments' page. They can filter by type (Individual/Group) and search by keywords. Click on any assignment to view full details, download files, and see submission requirements. Only published assignments are visible to students.
The submission process has multiple stages: 1) Initial Submission - Students submit their abstract and initial work. 2) Proposal Stage - Students can submit proposals for review and feedback. 3) Final Submission - After approval, students submit their final work including source code, demo links, and documentation. Each stage requires supervisor approval before proceeding.
Final submissions can include: the main project file/document, source code (if applicable), demo URL or live link, project summary, and external links to additional resources. All files are uploaded securely and supervisors can review everything before giving final approval.
Your submission status is clearly displayed on your submission page with color-coded indicators: Pending (yellow) - awaiting review, Approved (green) - accepted and can proceed, Rejected (red) - needs revision with feedback provided, Awaiting Proposal (blue) - waiting for proposal submission, Awaiting Final Submission (purple) - ready for final submission.
Proposals are detailed plans or drafts that students submit for supervisor review before final submission. They help ensure students are on the right track and allow supervisors to provide early feedback. Proposals are especially important for complex projects and research assignments.
You can submit multiple proposals for each assignment. If a proposal is rejected, you can submit a revised version addressing the feedback. There's no limit on the number of proposals, but each one is reviewed individually by your supervisor.
Supervisors review all submissions and provide detailed feedback directly on the platform. You'll receive email notifications when feedback is available. Feedback includes approval/rejection status, specific comments, and suggestions for improvement. You can view all feedback in your submission history.
If rejected, you'll receive detailed feedback explaining the reasons. You can revise your work based on the feedback and resubmit. The rejection reason is clearly displayed, and you can track the revision process through your submission status updates.
Assignments are organized into categories (e.g., 'Research Projects', 'Software Development', 'Data Analysis') to help students and supervisors find relevant work. Categories are managed by admins and supervisors, and students can filter assignments by category for easier browsing.
Only admins and supervisors can create new categories. If you need a specific category for your assignments, contact your system administrator or supervisor to request it. Categories help organize assignments by subject matter, difficulty level, or project type.
The platform supports most common file types including PDF, DOC, DOCX, ZIP, RAR, images (JPG, PNG, GIF), code files, and more. There are file size limits to ensure smooth performance. If you encounter upload issues, try compressing large files or contact support.
For technical support, contact your system administrator or the IT department. Include details about the issue, your browser type, and any error messages you see. Most issues can be resolved quickly, and we're here to help ensure your academic success.
Yes, all submissions are encrypted and stored securely. Only you, your assigned supervisor, and authorized administrators can access your work. We follow strict data protection protocols and never share your academic work with unauthorized parties.
Yes, you can download all your submitted files from your submission history. This includes your original submissions, feedback documents, and any approved final work. This helps you maintain a personal archive of your academic progress.